A Kenyan Special Pass, often referred to as a temporary work permit, is issued by the Kenya Immigration Department. It allows foreign nationals to work, conduct business, or engage in specific short-term activities in Kenya while awaiting the approval of a Kenya Work Permit or visa.
The Special Pass is governed under the Kenya Citizenship and Immigration Act, Regulation 31(7), which requires foreign nationals intending to work or trade in Kenya for less than three months to apply for a Special Pass instead of a visitor’s pass.
Typically, a Special Pass is valid for 1 to 3 months and can be extended up to a maximum of 6 months under certain circumstances.
Who Needs a Special Pass in Kenya?
- Foreigners applying for a Kenya work permit
- Foreign employees engaged in short-term projects
- Professionals conducting training, consultancy, or business activities
- Individuals awaiting review of a work permit application
Requirements for Special Pass Application
- Completed Special Pass Application Form (Form 32)
- Copy of company or organization registration certificate
- Detailed cover letter on company letterhead explaining need for the Special Pass
- Applicant’s CV and certified academic/professional certificates
- Copy of applicant’s passport bio-data page
- Current immigration status (if in Kenya)
- Passport photo of the applicant
- Employer and applicant contact details (postal, telephone, email, physical address)
- Any pending work permit receipts or acknowledgment (if applicable)
- Clearance letters from relevant authorities (if required)
Procedure: How to Apply for a Special Pass in Kenya
- Prepare and compile all required documents
- Submit the application online via the Kenya Immigration eFNS Portal
- Wait for processing and approval by the immigration department
- Receive Special Pass approval notification and payment invoice
- Pay the prescribed fees (KES 15,000 per month, maximum three months at a time)
- Download and print the Special Pass certificate
Processing Time and Costs
- Processing time: About 3–4 weeks for approval, plus one week for issuance
- Cost: KES 15,000 per month, paid for up to 3 months at a time
- Validity: 1–3 months, extendable up to 6 months in certain cases
Special Pass vs Work Permit
A Special Pass is not a full work permit. It is a temporary authorization for short-term assignments or while awaiting permit approval. Holders cannot bring dependents on a Special Pass.
Extensions of Special Pass
You may apply for an extension of up to 3 additional months if:
- Your work permit is still being processed
- Your project duration has been extended
- Immigration authorities approve the request
Frequently Asked Questions (FAQ)
How long does it take to get a Special Pass in Kenya?
It usually takes 3–4 weeks for approval and about 1 week to receive the certificate.
How much does a Special Pass cost in Kenya?
The cost is KES 15,000 per month, payable in blocks of up to 3 months.
Can a Special Pass holder bring family members?
No, dependents’ passes are not issued for Special Pass holders.
Is a Special Pass the same as a work permit?
No. A Special Pass is temporary and does not replace a Kenya work permit.
How Kazi Legal Can Help
At Kazi Legal, we provide expert assistance with:
- Special Pass applications and renewals
- Work permit processing in Kenya
- Immigration compliance and legal representation
- Business setup and licensing for foreign investors
Contact us today for professional assistance with your Special Pass in Kenya.
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